Host a birthday cafe overseas

🌏 What is a birthday cafe / cupsleeve event?

Fans rent a cafe to celebrate an idol's birthday. They decorate the space with photos and props, and give visitors who order a drink free perks such as handmade cup sleeves and photocards. Starting in Korea, it is now held in many cities worldwide, including the US, Southeast Asia, Europe, and South America.

📝 Order of steps

1. 1
   Set date and format

   Choose the birthday itself or the weekend around it. Abroad, 3–6 hour one-day events are common, and some also run for several days as in Korea. If it's too much to run alone, co-host with a local fan club or other fans.

2. 2
   Find venue

   Bubble tea shops, cafes, bakeries, and dessert shops are commonly used. Explain the K-POP fan event to the owner and ask about the venue rental fee or minimum sales requirement. Renting the whole space is easier to run than just a few seats, since crowds will come.

3. 3
   Make cup sleeves and perks

   The cup sleeve (cup holder) is the symbol of the event. Order from a local printer or online print service with 2–3 weeks to spare. Photocards, stickers, and badges are also common. Outsourcing design takes longer.

4. 4
   Set budget

   Venue costs (rental fee, minimum sales), printing and shipping costs, and decorations and photo-zone props are the basics. Drink costs are usually paid by visitors. Costs vary greatly by country and city, so get quotes from several places to compare.

5. 5
   Promote

   Post posters on X, Instagram, and TikTok using hashtags like “#이름cupsleeve” or “#CityName + GroupName.” Registering for free on this site lists your event on the map and singer pages, and it is translated into 21 languages so fans in other countries and cities can find it.

6. 6
   Running the day

   At the entrance, explain perk terms (e.g., one per drink), and immediately announce on SNS when first-come quantities run out. Photo zones, guest books, or small games keep fans lingering and enjoying themselves.

7. 7
   After the event

   After settling with the cafe, post a thank-you post and photos. Use leftover perks for giveaways or the next event.

✅ Things to check in advance

• The simplest way is to let a shop handle food and drink sales, while the organizer gives out perks for free.
• Selling goods made from official or others' photos may raise copyright or portrait-rights issues depending on the country.
• If many people gather, plan the flow to follow local traffic and noise rules around the shop.
• If many minor fans attend, be careful with late hours and photo sharing.
• Include allergy information and special menu ingredients together to be helpful.

Rules for business and events differ by country and city. Check with the venue owner first.

📣 Benefits of registering here

❓ Frequently Asked Questions